We are seeking a highly organized and proactive Admin Secretary to join our dynamic team in the oil and gas and engineering industry in Abu Dhabi. The successful candidate will play a crucial role in supporting the administrative functions of our organization, ensuring smooth operations and effective communication across departments. This position is ideal for someone who thrives in a fast-paced environment and possesses excellent multitasking and communication skills.

•  Manage and coordinate the daily administrative functions of the office, including scheduling meetings, maintaining calendars, and organizing travel arrangements.
•  Prepare and distribute internal and external communications, including memos, reports, and presentations, ensuring clarity and professionalism.
•  Assist in the preparation of documents and reports related to oil and gas operations, ensuring compliance with industry standards and regulations.
•  Maintain an organized filing system and ensure that all confidential documents are securely stored.
•  Serve as the first point of contact for visitors and clients, providing a warm and professional reception.
•  Support the management team with various administrative tasks, including data entry, record keeping, and project tracking.
•  Coordinate office logistics, including supply inventory, equipment maintenance, and vendor management.
•  Facilitate communication between departments and ensure that all administrative tasks are completed efficiently and on time.
•  Contribute to team meetings by providing updates on administrative tasks and suggesting improvements to processes.
•  Assist in organizing company events, training sessions, and meetings, ensuring all logistical details are handled effectively.
  

  Requirements:

•  Proven experience as an administrative secretary or in a similar administrative role, preferably in the oil and gas industry.
•  Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
•  Excellent written and verbal communication skills in English; proficiency in Arabic is a plus.
•  Ability to multitask and prioritize tasks in a fast-paced environment while maintaining attention to detail.
•  Demonstrated organizational skills with a proactive approach to problem-solving.
•  Strong interpersonal skills and the ability to work collaboratively within a team and with external stakeholders.
•  High level of discretion and confidentiality when handling sensitive information.
•  A relevant degree or certification in administration or a related field is an advantage.
•  Familiarity with the oil and gas industry and its operations will be considered a strong asset.