The Personal Assistant to the CEO and Chairman will provide high-level administrative support to the company’s CEO and Chairman. This role requires discretion, attention to detail, the ability to meet tight deadlines, and impeccable organizational skills.

Responsibilities:

• Manage and maintain schedule, appointments and travel arrangements
• Act as the point of contact between the internal/external clients
• Verification of documents and cheques prior to management signatures
• Handle confidential documents ensuring they remain secure
• Prepare and edit correspondence, communications, presentations and other documents
• Manage and organize meetings and events
• Record, transcribe, and distribute minutes of meetings
• Monitor, screen, respond to and distribute incoming communications
• Liaise with internal staff at all levels
• Interact with external clients and stakeholders
• Coordinate project-based work
• Managing monthly claim expenses
• Timely payment of monthly credit cards, utility and mobile bills
• Maintenance of the cars, renewal, fines, services etc
• Managing account balance and online banking transfers
• Handle medical insurance, claims and appointments
• Managing office expense and petty cash
• Tenant coordination, tenancy renewal, leasing, property management, maintenance, etc
• Managing and coordination documentation with banks
• Organizing Electronic and hard copy filing
• Coordination and documentation for all administration and lease agreements
• Coordination with Accounts team for Vendor’s payment confirmation
• Managing Office Maintenance, Vendors coordination, Contract management and timely contracts renewal.
• HR support as needed, Recruiting, Onboarding, Offer letters, Salary certificates, fostering a safe environment, managing employees’ relations, administering payroll, managing compensation and benefit packages, handling disciplinary needs, ensuring compliance with labour laws and regulations

• Proven experience as a personal assistant or similar role
• Knowledge of office management systems and procedures
• Outstanding organizational and time management abilities
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality
• additional qualification as a personal assistant or secretary will be a plus
• Proficiency in MS Office and other office productivity tools
• Familiarity with email scheduling tools
• Comfortable with fast-paced and varied computer work